e-Discovery
 Today's IT
organizations need to be prepared to meet the electronic discovery
(e-Discovery) requirements enacted by the Federal Rules of Civil Procedure
(FRCP). With FaceTime e-Discovery compliance solutions you can respond
effectively and minimize IM, UC and Social Network risks and liability while benefiting from proven
integration with your existing storage, email and records retention systems.
What is e-Discovery?
Effective December 1, 2006, a number of substantive revisions were made to the
Federal Rules of Civil Procedure (FRCP). Some of the most significant changes
appear in Rule 26, which governs the production of evidence in most federal
court cases, and in particular as the rule applies to electronic stored
information (ESI). ESI covers any and all information that can be stored
electronically - including email, instant messaging threads, Skype chats, social media transcripts and
other forms of electronic communication. In a nutshell, the changes to the FRCP
require organizations to manage their data in such a way that this data can be
produced in a timely and complete manner when necessary during legal discovery
proceedings.
Provisions of the FRCP require companies involved in litigation:
-
To be prepared to discuss how and where they store their ESI early in the
pretrial proceedings
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To preserve their ESI in a compliant manner and produce it with specified
metadata intact.
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To produce their ESI quickly according to discovery timelines.
Preserving electronic evidence requires IT action because routine storage and
archiving operations can alter and destroy such evidence.
The Risks of Non-Compliance
Unlike some more specific compliance regulations, e-Discovery rules affect every
type of company in every industry. If you can be sued in a federal court, then
the rules apply. Failure to comply can mean fines, sanctions, executive
liability, and other far-reaching effects on business and the bottom line.
Backup vs. Retrieval
It's important to realize that backups are not archives when it comes to
retrieval. A properly configured and managed archive makes it simple to locate
the required documents, whereas a 'brute-force' backup system will likely
require companies to hire information recovery experts to perform the same
task. The cost of hiring in this type of expertise can cost as much as $3,500
per backup tape.
Larger organizations have adopted archiving for their email records to assist
in meeting the compliance requirements of other regulations, but far fewer have
adopted the same disciplined approach to instant messaging and other real-time
communications records. In these days of multi-channel communications, a
unified system of electronic messaging archival that not only encompasses the
requirements of all relevant compliance legislation but also the content
generated by all electronic messaging systems (email, instant messaging, VoIP
and web conferencing chat logs, P2P conversations, and more).
Learn more about the e-Discovery regulations and how your business can prepare.
Download the FaceTime Communications white paper
The Impact of the New FRCP Amendments on Your Business by
Osterman Research.
How FaceTime Can Help
FaceTime's real-time communications security and control solutions are designed
to help companies meet the strictest of regulatory and corporate compliance
requirements.
| Feature |
Benefit |
| Log and archive all real-time communications conversations,
file transfers, and associated metadata in a centralized, tamper-proof
environment |
Reduce costs from having to piece together conversations
from PCs, backup tapes, servers, smartphones, USBs, and other devices |
| Auditing and easy retrieval of stored information based on
granular searches of keywords, users, time frames, and more |
Meet e-Discovery deadlines and minimize financial exposure;
integrates with existing email storage and archiving systems |
| Enforce company policy to exclude or block the use of public
IM, P2P, and other unmanaged real-time communications |
Prevent the existence of relevant IM, UC and social media - records that may be
missed and undermine company policy
|
Additionally, as the only solution that offers
TrueCompliance™, FaceTime
specifically addresses the following requirements for e-Discovery
compliance:
- Message anti-tampering checksums for non-repudiation
- Full binary message capture for hidden messages
- File transfer archival
- Real-time ethical boundaries
- Guaranteed message order preservation
- Guaranteed delivery to audit database and archival system
- Enforcement and validation of the audit trail
- Seamless integration with major email compliance and WORM storage systems
- 360-degree audit of all users including system administrators and content reviewers
Many of the world's leading enterprises are
using FaceTime solutions to help them meet compliance regulations without
breaking the bank. Find out how your company can benefit from this approach
today.
Learn more about FaceTime products
for management, control and e-Discovery compliance of real-time communications
in the enterprise.
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